The annual canvass for the next Register of Electors has now started. This register will be published on 17 February 2014 and used to run any elections held in 2014. The next scheduled election due to be held in Epsom & Ewell will be the European Parliamentary Election on 22 May 2014. So it is important that you complete and return the canvass registration form as you can only vote at elections if your name is on the Register of Electors.
Every residential property in the Borough of Epsom & Ewell will be receiving a canvass registration form in the post over the next few weeks, if you don't receive this form by the end of October please contact Electoral Services.
If you do not return this form then reminder forms will be sent out to non-responding properties. If neither form is returned then a canvasser will call at your property during January to check that the information that is on the register is correct.
Completing the Form
You are required by Law to give the information requested in this form even if you choose not to vote on Polling Day.
There is NO qualifying date for the new register so once you receive your form, please complete and return it as soon as it arrives.
If the form you receive has pre-printed details on it, check that they are correct. If the details are correct simply sign and return the form. If the form is blank or if any pre-printed details are incorrect please make the necessary changes, ie delete any names no longer at your property, correct spelling errors and add any new names (see below for who you should or should not include on the form). Then sign and return the form in the envelope provided.
If you have a confirmed moving date before 17 February 2014, please leave the form for any new people moving into your property. If you are not sure of the date you are moving home then please complete the form, write a note on the form that you are expecting to move soon and return it. We can then do a followup check using this information from you. Once you have moved home you should contact your local Council who will send you a form to register at your new home. You should do this even if you are just moving within the Borough.
Who SHOULD you include?
- All British citizens, other Commonwealth citizens and citizens of the Irish Republic who reside at your property including yourself. (view list of Countries - pdf - 16.28kb)
- European Union Citizens. They can register as local government electors and vote at any local elections. (view list of Countries - pdf - 16.28kb)
- Anyone aged 16 or 17, who will become 18 before 30 November 2014 will be eligible to vote as soon as they are 18. Please also include their date of birth on the form
- Anyone who normally lives at your property but are away temporarily. eg students (who may be able to register at home and at their term-time address. Contact Electoral Services for more guidance), anyone on holiday, working away (for no more than 6 months of the year) or in hospital (including voluntary patients in psychiatric hospitals).
Who should you NOT include?
- Foreign Nationals: Those not included in the section above. Please note: British Citizenship is not automatically obtained by marriage to a British Citizen or on the granting of permanent residence in the UK
- People under 16 years of age: Those born after 30 November 1996
- Convicted persons in prison. Once they are released they can apply to register to vote.
Empty Properties/2nd Homes
If a property is currently empty because of building works, the previous occupier(s) is/are deceased, or because new tenants/owners have not yet moved in then you can simply tick the box in Section 2 of the form or you can write the information on the main section of the form. When new occupiers move in then they can contact Electoral Services who will arrange for a form to be sent so they can register to vote.
If your property is a 2nd home you should register to vote at your main residence. Please write on your form that you are 'registered elsewhere' and return the form.
If you are aged 70 or over you are no longer eligible to sit on a jury. You should indicate with a tick on the form that you are over 70. If you are not able to sit on a jury for other reasons you will be able to say so if you receive a jury summons.
In order to ensure we have registered people properly, please state your nationality on the form ie which passport you hold. If your nationality is already pre-printed on the form please check it is correct and amend it if it is not. If you previously held a foreign passport but have now become a British citizen you should put on the form that you are British (view list of Countries - pdf - 16.28kb).
If all the people living in your property are not eligible to register because of their nationality simply write this information in the Section 2 box on the form. Please note that you still must return the form even if you are not eligible to register otherwise reminder forms will be sent out to your property.
Unable to Vote in Person?
Anyone on the register can have an absent vote. If either POSTAL or PROXY is already printed on the form against your name, this means you are currently registered to vote that way. If you are not already registered as an absent voter but would like to be, either indicate which type of form you would like in the box against your name or contact Electoral Services for an application form or for more information.
The Two Versions of the Register
The Electoral Registration Officer makes and keeps two versions of the electoral register.
• The Full Register - This lists everyone who is entitled to vote. This is the register that is used for running elections and for other specified uses as prescribed by law (contact the Town Hall for more information). The Full Register is a Public Document and it can be inspected by anyone. The Full Register is not available on the internet, it is in paper format only and any inspection of the register must be done under supervision. It is held at the Town Hall and if you wish to look at the Full Register, please contact Electoral Services to arrange an appointment.
• The Edited Register – Which can be bought by anyone and used for any purpose such as putting your personal details on the internet and mail marketing. Being on the Edited register is optional so if you do not want your details sold on you can say NO. The Edited Register is also held at the Town Hall and can be viewed on request during office hours Mon-Fri.
How to remove your name from the Edited Register?
Each year a canvass registration form is sent out to you and, by law, you must fill in and return this form so your details can be kept up to date on the electoral register.
When completing this form there is a section relating to the Edited Register which is the version of the register that is for sale to anyone and can be used for any purpose such as putting your personal details on the internet or mail marketing.
IMPORTANT – We have not PRE-PRINTED the OPT OUT tick on the form this year.
Why? Normally we would pre-print a tick on the form in the Edited Register box if you had previously requested to have your name withheld from the Edited Register. However due to a legal challenge we are not able to do so this year even though we believe that you, the voter, have already made your wishes clear.
So if you do not want your personal details sold onto to anyone you must let us know. You should put a mark, preferably a cross X, but it can be a tick, in the Edited Register box on the form to tell us:-
X = No, do not include my name on the Edited Register.
Or if you have no objection to having your details sold on and used for marketing or any other purpose you need do nothing simply leave the box in the column headed the Edited Register blank. Do not put a tick or any other mark in it.
Note: Your personal information will still be included on the full register for voting and credit referencing purposes irrespective of what option you choose and the Council may be statutorily required to supply any information you provide to other bodies exercising functions of a public nature, for the prevention and detection of fraud.
The person who fills in and signs the registration form for your address must ask each person named on the form if whether they want their personal information included on the Edited register or not.
You can change your mind about being on or off the Edited register at any time, contact Electoral Services at the Town Hall on 01372 732120 or 732152 or e-mail: email@example.com
Checking the New Register
The new register will be published on 17 February 2014 and can be checked from that date at the Town Hall. If you find that your name has not been included or your entry is incorrect you should contact Electoral Services quickly and someone will tell you what you need to do to register or to correct any error.
IMPORTANT - You must complete and return a form each year to keep your right to vote. If you do not make a return you can be prosecuted and receive a fine of up to £1000.
Please Note: You are not automatically registered to vote by registering to pay Council Tax. This is because you may be eligible to pay Council Tax but not be eligible to vote. You should also be aware that not registering to vote may effect your credit history.
If you need more advice, please contact Electoral Services at the Town Hall, The Parade, Epsom Surrey, KT18 5BY Tel: 01372 732152 or 732120 or email: firstname.lastname@example.org
Can you vote?
The Electoral Register (including Electoral Registration Form)
Standing for Elections
Where to vote
Borough Council Elections
County Council Elections
European Parliamentary Elections